Book Lending

Borrowing of Materials

Library provides general access to collection and a full range of loan services. These services include issue of materials from the circulating collections, checking in returned materials, and shelving of reading materials. Circulation staff in the library will also assist you in placing reservation and recall requests on items that are issued out and will help you in locating items in the stack area and deal with related matters.

1. Membership
   The faculty members, staff & students of the Institute are required to enrol as members of the Library (upon joining the Institute) by filling in the membership form available at the library circulation desk (along with a passport size photograph and identity proof copy). This entitles the use of resources & services offered for the purpose of academic and research work.
   
   Institute Identity Card/Library Card is required for issuing & renewing of reading materials from the Central Library.

2. Borrowing Privileges

Category of user	No. of Books	No. of Days
Faculty	2	30 Days
SR/JR (Academic)	2	30 Days
MSc. Nursing	2	30 Days
SR/JR (Non-Academic)	2	15 Days
MBBS	2	15 Days
B. Sc. Nursing	2	15 Days
B.Sc. Paramedical	2	15 Days
AIIMS Staff	2	15 Days

3. Late Fee (applies to all categories of users)
4. Overdues are charged Rs.5.00 per day per book. The issue facility will be suspended, if the overdue fee exceeds Rs. 500/-. User account will be activated again, once the late fee is paid, and after returning of the same books.

4. Right now, our issue and return timing is as follows

Day	Issue & Return Timing
Monday - Friday	9:00 a.m. to 8:30 p.m.
Saturday- Sunday	9.00 a.m. to 4.30 p.m.

5. Reminders:
   Library usually send reminder to members for the overdue items, but non-receipt of reminders is no reason for returning books late.
6. Renewals:
   Library Books can be renewed, if there are no reservations by other users. Same materials will not be renewed more than two times. Borrower has to bring the books physically to the Library for renewal.
7. Recall:
   Library staff may recall the book at any time before it’s due date. It is mandatory to return the book when it is recalled. On failure to return the book when it is recalled, overdue charges may be imposed. 
8. Reservation:
   Members can reserve books only issued by others at the Circulation Counter. One user can reserve maximum two books at a time. Reserved books will put on hold at the Circulation Counters. Availability of reserved items will be informed through email as soon as it will return to library. If a member who has reserved the book fails to pick up the same book within 2 working days, the reservation stands cancelled.
9. Reading Room Issue
10. Book will be issued for one day reading purpose to the user of library. Next day the borrowed book should be returned to the library. If there is any delay by the user then Rs.5 charges will be collected per day. One book can borrow at a time in such type issue.

Loss of / Damage to Library Materials

• Loss of book(s) must be reported immediately.
• If the user loses/damages a book, he/she has to return the latest edition of the same title with admissible fines and processing fee.
• A Xerox or photocopy of a book shall not be acceptable in lieu of a printed book.
• A soft cover or low priced edition will not be accepted in lieu of a hard cover edition.
• If the user loses one volume of a multi-volume set and is unable to replace the lost volume, he/she has to pay the cost of the entire set of volume with admissible fines and processing fee.
• The processing fee will be 20% of purchase prices of the book (in foreign currency, if applicable) or Rs.100/- whichever is higher.
• In case of loss of rare/valuable books director may impose more fines/disciplinary action in conjunction with above rules with the recommendation of the Chairman, Central Library AIIMS, Bhubaneswar.